Aha Forms
Intake That Takes Minutes. Not Meetings.
Digital clinical forms that clients complete before they walk in — demographics, history, MSE, consent — all structured, versioned, and ready for the first session.
Paperwork Is Stealing Your First Sessions.
You trained to help people heal. Instead, your first hour with every new client is spent filling out forms that should have been completed before they arrived.
35 min
spent on intake paperwork per new client — time that could have been the first real conversation about what brought them in.
42%
of intake forms are returned incomplete. Missing fields, skipped sections, illegible handwriting — and you only discover it mid-session.
1 in 5
paper forms are lost or illegible. Handwritten histories that cannot be read, consent forms that disappear into filing cabinets never to be found again.
60%
of first sessions are wasted on history-taking instead of therapy. The client came ready to talk, and you spent the hour asking about medications and allergies.
100%
of clinical data locked in PDFs that cannot be searched, filtered, or analysed. Demographics in one file, history in another, consent in a third. None of it connected.
3x
more compliance gaps from missing consent forms. When consent is a paper form, it gets lost. When it gets lost, you have a liability. Three times more often than you think.
“My first session with every client is the same. I spend forty minutes collecting information I should have had before they sat down. That is not therapy. That is data entry.”
— From interviews with 200+ therapists
Everything You Need. Before Session One.
A multi-tab clinical intake system that clients complete on their own device, on their own time. Structured, complete, and ready when you are.
Multi-Tab Clinical Intake
A complete intake experience organised into logical tabs — demographics, clinical history, family background, previous treatment, and consent. Clients navigate at their own pace. Nothing is missed.
Demographics & Contact Info
Name, date of birth, gender, address, emergency contacts, insurance details, and referral source — all captured in structured fields that auto-populate the client record. No re-typing. No transcription errors.
Clinical History & Presenting Complaints
Current symptoms, onset, severity, previous diagnoses, medication history, and what prompted them to seek therapy now. The clinical picture, complete before your first handshake.
Family & Social History
Family composition, relationship status, living situation, occupational history, substance use, and social support network. The context that shapes the clinical formulation, captured systematically.
Previous Treatment Records
Past therapists, hospitalizations, medications tried, what worked and what did not. A structured treatment timeline that gives you continuity of care from day one.
Consent & Agreement Forms
Informed consent, privacy notices, cancellation policies, teletherapy agreements, and recording consent — all digitally signed with timestamps. Never lose a consent form again.
Structured MSE. Every Domain Covered.
A digital Mental Status Examination built for clinical rigour — all eight domains captured with structured fields, clinical descriptors, and standardised terminology.
Appearance & Behaviour
Grooming, attire, psychomotor activity, eye contact, posture, and observable behaviour — documented with standardised clinical descriptors.
Speech & Language
Rate, volume, tone, fluency, spontaneity, and coherence of speech. Structured fields for pressured, monotone, tangential, or circumstantial patterns.
Mood & Affect
Self-reported mood in the client’s own words, observed affect range, congruence, reactivity, and intensity — the emotional landscape, precisely captured.
Thought Process
Logical, goal-directed, tangential, circumstantial, loose associations, flight of ideas, thought blocking — how the client thinks, not just what they think.
Thought Content
Suicidal ideation, homicidal ideation, delusions, obsessions, phobias, and preoccupations. The most critical domain, with built-in risk flagging.
Perception
Hallucinations (auditory, visual, tactile), illusions, depersonalisation, derealisation — perceptual disturbances documented with type and frequency.
Cognition & Orientation
Orientation to person, place, time, and situation. Attention, concentration, memory (immediate, recent, remote), and abstract reasoning capacity.
Insight & Judgement
Awareness of illness, understanding of need for treatment, decision-making capacity, and ability to anticipate consequences — rated on a clinical scale.
Digitize your intake forms — get started free.
Forms That Work Like Clinical Tools. Not Paper Scans.
Built for therapists who want structured data, not PDFs. Every feature designed to make intake faster, more complete, and clinically useful.
Dynamic Field Types
Text inputs, dropdowns, sliders, Likert scale matrices, checkboxes, date pickers, and signature fields. Build forms that capture clinical data the way clinicians actually think about it — not flat text boxes.
Form Versioning & History
Every edit creates a new version. Every version is timestamped and preserved. Compare intake responses over time. See what changed between assessments. Full audit trail for compliance.
Auto-Save & Locking
Client responses are saved automatically as they type. If they close the browser and come back tomorrow, everything is still there. Once submitted, forms are locked to prevent accidental edits.
Client Self-Completion
Send a secure link. The client fills out the intake on their phone, tablet, or laptop. No app download. No login friction. They complete it at home, at their pace, before the first session.
PDF Export & Sharing
Export any completed form as a formatted PDF for printing, sharing with referral sources, or uploading to external systems. Clean, professional, and branded with your practice details.
Pre-Session Auto-Routing
When a client completes their intake, the data is automatically routed to their clinical record. Walk into session one with demographics, history, and consent already in the dossier. Zero manual entry.
Frequently Asked Questions
Everything you need to know about Aha Forms.
Yes. Every section of the intake form can be customised — add fields, remove fields, reorder sections, change labels, and add your own clinical questions. You can create entirely custom forms from scratch or modify the built-in templates. Your forms reflect your clinical approach, not a one-size-fits-all template.
First Sessions Should Be About Therapy. Not Paperwork.
Join therapists who start every client relationship with a real conversation — not a clipboard.
Start Free
